Kanban: A Universal Project Management System for Work and Study

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Kanban is a project optimization and management system that helps you complete tasks on time, save resources, and increase the speed and quality of work. The system was developed in Japan in the 1960s and was first implemented at a Toyota car manufacturing plant. Kanban is now used in various companies around the world. In this article, we will explain the basic principles of the Kanban system and how to use it in work and study.

What is the Kanban system
The Kanban system helps distribute the workload and monitor the process of completing tasks. By visualizing each stage of work, all employees can be aware of the progress of the project and adjust their tasks. Let's figure out how the method works.

Creating cards. All tasks that need to be completed by the department should be added to the general plan. To do this, cards are created that indicate the name and description of the task. The work process becomes open and clear, each specialist sees who is doing what, and knows who to contact for help if necessary.
Grouping tasks. Columns are created on social media marketing service the board, for example, "Task list", "In progress", "Done". Each specialist sets statuses in their tasks, all team members see the progress of the work.
Overdue tasks. If a task cannot be completed on time, it is necessary to separately understand what the problem is, if necessary, allocate resources or postpone the work.
Weaknesses. Visualizing the workflow helps to see not only progress, but also problems in workflows, for example, where the load needs to be reduced, and at some stage more attention needs to be paid.
You can work with the Kanban system both in the online service and using a regular board with stickers. Its principles are quite flexible: you can increase the number of columns, change the view, add new statuses, use it to complete one large task or implement it in a department for permanent work.

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How to Use Kanban Chart in Study
The Kanban method can be easily transferred from project activities to studies. Only the result of the work will not be products, but the knowledge gained. Education and self-development is the same project that requires organization and optimization of time and effort. Let's consider the basic rules that will help implement the system in the educational process.

Formulate a goal - what needs to be done. For example, prepare an essay on the subject. This will be a project.
Understand what is needed to achieve the goal. Study the information, make a plan, write an introduction, main part and conclusion - these are the cards that should contain the main tasks.
Set deadlines for all tasks.
Form stages of task progress - “Ideas”, “In Queue”, “In Progress”, “Done”.
With the help of such a board, you will be able to see the entire volume of work, fully focus on writing the essay, evaluate each stage, prepare the report exactly on time, not drown in textbooks and not get overtired.

Now you know how to work effectively and achieve your goals. And to enhance the effect and learn how to properly allocate your time, take the free online course " Time Management ". From the course, you will learn how to plan your work or study day, how to get rid of time wasters and always meet deadlines.